Summer-parties.co.uk and Christmas-events.com are trading names of Events Ltd.
1. ‘Event’ means the event, hire or event related service that is subject to this booking form.
2. ‘Client’ means an individual, company or authorised person that makes a booking.
3. ‘Company’ meaning Events Limited.
4. Booking Form
In order to book an event with the company, the client must complete a Booking Form. By signing the Booking Form the client confirms the accuracy of all the information provided on the Booking Form & accept the following Terms & Conditions. All bookings are subject to availability and payment is due to the company from the client within 5 working days.
5. Payment Terms
If you book an event more than 6 weeks before the proposed date you must pay a deposit per person of 40% or £30 (for all shared Christmas events). The deposit, which covers administration and other charges, will not be refundable under any circumstance. The final balance must be paid and received by The Company at least 6 weeks prior to the event taking place. If payment is not made in full 6 weeks prior to the event date The Company reserves the right to cancel the event and to recover from the client the full cost of the event as confirmed on the booking form. We do not send reminders. If you book an event within 6 weeks of the date of the event, the full cost of the event is immediately payable, Theatre tickets, hospitality events and hotel bookings must be paid for in full at the time of booking. No refunds will be given by The Company if the numbers of persons attending an event are less then the numbers booked.
6. Force Majeure
The company shall have no liability for any expenses damages or losses caused by the delay or default in performance or any obligation caused directly or indirectly by breakdown or unavailability of supplies or equipment of particular services catering supplies or tickets or access to facilities Acts of God or any other causes beyond reasonable control of The Company.
7. The Price of the Event
The price of the event will be as detailed in the agreed proposal, which is current at the time that the Agreement between you and The Company comes into existence. The company reserves the right to charge for any changes requested by the client to the event for changes to timings, theming, design, catering and production. After the booking is complete prices may only alter due to variations in duties, taxes or exchange rates etc. Additional items that may arise on the event date, such as bar spend etc. are to be paid within 5 working days of the event date.
Failure to make payment may result in interest charges and administration penalties.
8. Cancelling of Event
If the client cancels an event more than 6 weeks prior to the event date, the total deposit will be retained. Cancellations received less then 6 weeks to the event date the client will be liable to the full event cost. The Company will not be liable for 3rd party cancellation charges that may be incorporated in this event. Third Party cancellation terms may also be applicable to the client and the client will be responsible for these along with the company’s cancellation charges. Third Party terms and conditions are available upon request. The Company reserves the right to cancel an event. In this case a full refund will be made to the client if an alternative date or event is not suitable.
If you have any complaints regarding any aspect of your event, you must communicate your complaint to the supplier of the service concerned at the earliest opportunity and also contact The Company to let us know of your complaint. If you do not inform the supplier of the service (management) as well as The Company within 24 hours of the complaint occurring, The Company will not be held responsible for the complaint. You shall not be entitled to deduct or set-off any sums from any money that you owe to The Company.
10. Your Responsibilities
The Company will not be held liable for any aspect of the event arrangements failing, if such failure is due to your acts or omissions or due to the acts or omissions of a third party not involved in providing any of the services which constitute the event. Such failures may include failure to behave reasonably or appropriately. The company will hold every person in the party jointly and severally liable for any damage to property and for any legal costs incurred in defending or pursuing such a claim. The company acts as agents in supplying equipment used in connection with your event (for example dance floors, glass ware, furniture and marquees). You must take steps to insure this equipment against loss or damage for the whole time that this equipment is on site. The client is not permitted to supply or use its own or third party contractors, production companies/suppliers, entertainers without written approval from the company and a 10% commission fee will be administered. We recommend that the client takes out event insurance.
11. The Company Responsibilities
The Company is responsible for ensuring that the event booked is as described in the current brochure and marketing material is of a reasonable standard. However, should compensation be due to you, the amount you will receive will be related to the cost of your event and will not exceed the cost of the event. The Company is responsible for booking the requested venue; however the management of each venue reserves the right to admission at its own discretion.
The company cannot accept responsibility for any injury to clients sustained whilst attending an event, unless the injury is a direct negligence from Events Ltd.
12. Law and Jurisdiction
Your contract with The Company is governed by English law and is subject to the jurisdiction of the Courts of England and Wales.